Board Meeting Agendas

All of our Monthly Meeting Agendas will be posted here.

Town of Cromwell

Cromwell Community Center

Special Meeting

April 25, 2024

Agenda

5:30pm

1. Call meeting to order.

2. Roll call.

3. Discuss with possible action on hiring Cynthia Murray as the fill in for Michelle and determine the rate of pay.

4. Board member comments.

5. Adjournment.

2024 SCHEDULED MEETINGS

OF THE TOWN BOARD OF TRUSTEES

Meetings are held at the Cromwell Community Center at 5:30pm

All Special called meetings will be posted on the Front Door to Town Hall, on the Inside door of the Community Center, and on our website 48 hours in advance of the meeting.

January 8, 2024

February 12, 2024

March 11, 2024

April 8, 2024

May 13, 2024

June 10, 2024

July 8, 2024

August 12, 2024

September 9, 2024

October 21, 2024, DUE TO COLUMBUS DAY

November 18, 2024, DUE TO VETERANS DAY

December 9, 2024

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

April 8, 2024

Agenda

5:30pm

1. Call meeting to order.

2. Roll Call

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financial statements.

5. Discuss with possible action on paying the bills.

6. Hear from the Public.

7. Discuss with possible action on Brittany Burden’s complaint about neighboring dogs.

8. Discuss with possible action on signing an engagement letter from Patti Clift for Agreed Upon Procedures.

9. Discuss with possible action on renewing the New Age agreement.

10.Discuss with possible action on approving Flood Damage Prevention Ordinance.

11.Fire Department report with possible action.

A. Discuss with possible action on approving closing the old account at county and transferring $184.22 from the old account (1321-2-8202-2005) to the current account (1330-2-8202-2005)

12.Maintenance Report with possible action.

13.Bill Tilghman Report with possible action.

A. Discuss with possible action on allowing the BT Committee to purchase a deep fryer for BT to have for fundraisers.

B. Discuss with possible action on the town contributing $1,500 to BT.

C. Discuss with possible action on allowing Michelle to have $200 in change for the walking taco fundraiser.

14.Clerk’s Report with possible action.

A. Street Sign for Harkins

B. Little Assembly of God church doing PB&J sandwiches in the park once a month on a Saturday.

C. Nick’s Mileage Checks

15.Discuss with possible action on updating the following ordinances:

A. Part 4 – Animals

B. Part 8 – Health and Sanitation

C. Part 13 – Public Safety

16.New Business.

17.Board Member Comments.

18.Adjournment.

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

March 11, 2024

Agenda

5pm

1. Call meeting to order.

2. Roll Call

Public Hearing

A. Review – 101 O’Neal – Renter – Nick Alred

B. Review – 403 Jenkins – Owner Roy Mulford III

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financial statements.

5. Discuss with possible action on paying the bills.

6. Hear from the Public.

7. Discuss with possible action on compliant on the fire department from Jamie Ott.

8. Hear update on dog pound with possible action.

9. Discuss with possible action on the Booster Club using the fire department for a Chili Cook Off fundraiser.

10.Fire Department report with possible action.

A. Discuss with possible action on letter received from Weston Blankenship

11.Maintenance Report with possible action.

12.Bill Tilghman Report with possible action.

A. Discuss with possible action on approving mileage for Nick Alred for going to car shows to get potential entrants for the BT Car Show.

13.Clerk’s Report with possible action.

A. Discuss with possible action on Michelle going to the Code Enforcement Property Maintenance Training April 18th & 19th at Moore – Norman Technology Center. Price is $165

B. Discuss with possible action on approving Kari Doty to be the “fill in” for Michelle.

14.Discuss with possible action on letting Gervis and Johnny Morphis cut down trees at the Fire Department for the wood.

15.Discuss with possible action on having either April 22nd or 29th as our spring clean up day with Central Disposal.

16.Discuss with possible action on updating ordinances.

17.New Business.

18.Board Member Comments.

19.Adjournment.

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

February 12, 2024

Agenda

5:30pm

1. Call meeting to order.

2. Roll call.

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financials.

5. Audit Reports for 2020/2021 & 2021/2022 with possible action.

6. Discuss with possible action on accepting the engagement letter from the new Auditor, David Clanin.

7. Discuss with possible action on having Patti Clift as a consultant.

8. Fire Department Report with possible action.

a. Board Member/Attorney Comments

9. Discuss with possible action on adopting the Flood Plain Ordinance

10.Discuss with possible action on accepting one of the mowing bids for the 2024 mowing season.

11.Discuss with possible action on accepting one of the bids for reconstructing the dog pound.

12.Discuss with possible action on accepting one of the bids for dog catcher.

13.REAP Grant update with possible action.

14.Maintenance report with possible action.

15.Clerk’s report with possible action.

a. Discuss with possible action on allowing Maycee Farris to work for 3 weeks on scanning and shredding to make room.

b. Discuss with possible action on having Amber Hass fill in for me on days that I need off and on my vacation.

16.New business

17.Board member/Attorney comments.

18.adjournment

Town of Cromwell

Cromwell Community Center

Special Meeting

January 29, 2024

Agenda

5pm

1. Call meeting to order.

2. Roll call.

3. Discuss with possible action on the dog pound/dog catcher situation.

4. Discuss with possible action on Town Clerk’s pay raise.

5. Discuss with possible action on having a separate bank account for Rainy Day Fund.

6. Discuss with possible action on having a separate bank account for Streets & Alley Fund.

7. Discuss with possible action on allowing$500 from the BT account to purchase items to make Cromwell merchandise to sell out of Town Hall as an ongoing BT Fundraiser.

8. Discuss with possible action on paying the Risk Management/OMES insurance bill.

9. Board member/Town Attorney Comments

10.Adjournment.

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

January 8, 2024

Agenda

5:30pm

1. Call meeting to order.

2. Roll call.

3. Hear from the public.

4. Discuss with possible action on approving previous minutes.

5. Discuss with possible action on approving financials.

6. Discuss with possible action on paying the bills.

7. Fire Department Report with possible action.

A. Update on Property Clean-up/ brush burning at O’Neal & DeShield’s Streets.

B. Hear report on how Toy Drive went with possible action.

C. Board Member Comments

8. Discuss with possible action on update from Rural Water.

9. Discuss with possible action on setting Election Dates.

10. Discuss with possible action on adopting the Flood Plains Resolution.

11. Discuss with possible action on going out for bids for the 2024 Mowing season.

12. Discuss with possible action on purchasing more stamps before the price goes up.

13. Maintenance Report with possible action.

A. Discuss with possible action on painting the community center.

B. Board Member Comments

14. Clerk’s Report with possible action.

A. Discuss with possible action on purchasing a small hot water heater for Town Hall.

B. Discuss with possible action on giving Michelle a “Cost of Living” raise.

C. Discuss with possible action on allowing Michelle to go to the Budget Class on January 25th. Cost is $150.

D. Board Member Comments

15. Discuss with possible action on setting a Special Meeting on January 29th for a “Special Audit Meeting”.

16. Update on police department with possible action.

17. New Business

18. Board Member Comments

19. Adjournment

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

December 11, 2023

Agenda

6:30pm

1. Call meeting to order.

2. Roll call

3. Hear from the public.

4. Discuss with possible action on approving previous minutes.

5. Discuss with possible action on approving financials.

6. Discuss with possible action on paying the bills.

7. Discuss with possible action on ratifying the bill for property clean up at 101 O’Neal Street.

8. Discuss with possible action on OWRD Resolution.

9. Discuss with possible action on Rural Water.

10.Discuss with possible action on allowing Michelle and James to go to the Code Enforcement classes February 7th, 8th, and 9th. Cost is $165 per person.

11.Discuss with possible action on approving meeting dates and times for 2024.

12.Discuss with possible action on giving Christmas bonuses with amount.

13.Discuss with possible action on looking at new tornado sirens to add to the Town.

14.Discuss with possible action on getting another camera and a full security system at Town Hall.

15.Discuss with possible action on the Town doing away with the landline phone and going to a cell phone.

16.Fire Department report with possible action.

17.Maintenance Report with possible action.

18.Clerk’s report.

A. Discuss with possible action on allowing Michelle to switch paydays.

B. Police Department Update with possible action.

C. Update – Fire Dues Online

D. Discuss with possible action on when to do the Grand Reopening at Town Hall and set a date.

19.Board Member Comments

20.Adjournment

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

November 13, 2023

Agenda

6pm

1. Call meeting to order.

2. Roll call.

Public Hearing

A. Review - 403 Jenkins – Owner – Roy Mulford III

B. Update – 101 O’Neal – Renter – Nick Alred

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financials.

5. Discuss with possible action on paying the bills.

6. Hear from Public.

7. Discuss with possible action on refunding building rental to Daniel Alred. (See attached note)

8. Discuss with possible action closing out Bill Tilghman for 2023. (See attached report)

9. Discuss with possible action on going out for bids for Bill Tilghman 2024 or having the Town continue to organize it.

10. Discuss with possible action on OWRD Resolution.

11. Discuss with possible action on the report from CLEET.

12. Clerks Report with possible action.

A. Discuss with possible action on the Community Bulletin Board in Town Hall. (See picture)

B. Discuss with possible action on doing a “Grand Re-Opening” on November 18th, 11a-1p.

C. Discuss with possible action on a returned check.

D. Discuss with possible action on Michelle going to some upcoming training. (See attached list)

E. Discuss with possible action on getting an exterminator to spray Town Hall for spiders.

F. Board Member Comments

13. Fire department

A. Fire department report with possible action.

B. Discuss with possible action on invoice from AutoZone.

C. Board Member comments

14. Discuss with possible action on doing a “Community Christmas Decorating Contest” with cash prizes for 1st, 2nd, 3rd place.

15. Discuss with possible action cleaning up property at the Fire Department.

16. Discuss with possible action on the Town sponsoring the Booster Club.

17. Discuss with possible action on an amount that the Town would like for the New Age Committee to fundraise. (Tabled from October)

18. Maintenance Report with possible action

A. Discuss with possible action on Mike “fixing” the step in Town Hall

19. Announcements

20. New Business

21. Board Member Comments

22. Adjournment

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

October 9, 2023

Agenda

6pm

1. Call meeting to order.

2. Roll call.

Public Hearing

A. Review - 403 Jenkins – Owner – Roy Mulford III

B. Review – 101 Yahola – Owner – Angela Benson

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financial statements.

5. Discuss with possible action on paying the bills.

6. Hear from the Public.

7. Discuss with possible action on accepting one of the bids for the drainage with the REAP Grant.

A. Hear from Sand Creek Excavation

8. Discuss with possible action on reimbursements.

9. Discuss with possible action on accepting the budget for 2023/2024.

10. Hear update with possible action on the railing around the Cromwell Rock.

11. Hear update with possible action on new railing at the Community Center.

12. Community Center Report with possible action.

A. Discuss with possible action on new age doing fundraising.

13. Maintenance Report with possible action.

14. Fire department report.

A. Discuss with possible action on accepting the fire department report as given.

B. Board Member Comments

15. Bill Tilghman Report with possible action.

16. Clerk’s Report with possible action.

17. New Business

18. Board Member Comments

19. Adjournment

Town of Cromwell

Cromwell Community Center

Special Meeting

September 18, 2023

Agenda

6pm

1. Call meeting to order.

2. Roll call.

3. Discuss with possible action on doing a change order for the current remodel of Town Hall and paying for it with the remainder of the ARPA money and/or from Rainy Day.

4. Discuss with possible action on reassessing and raising the landfill rates.

5. Board Member comments.

6. Adjournment.

Town of Cromwell

Regularly Scheduled Meeting

Cromwell Community Center

September 11, 2023

Agenda

6pm

1. Call meeting to order.

2. Roll call.

Public Hearing

A. Review – 202 Jenkins Street – Owner – Henry Bawcum.

B. Review - 101 O’Neal Street – Renter – Nick Alred

C. Review - E. Jenkins Street – Owner – Elizabeth Wheeler

D. Review – 104 O’Neal Street – Owner – Mario Jackson

E. Review - O’Neal & DeShields Street – Owner – Gary Stenbak

F. Review - 403 Jenkins – Owner – Roy Mulford III

3. Discuss with possible action on approving previous minutes.

4. Discuss with possible action on approving financial statements.

5. Discuss with possible action on paying the bills.

6. Hear from the Public.

7. Discuss with possible action on paying for Jeff to attend the CLE at the OML Annual Fall Conference.

8. Discuss with possible action on letting Michelle attend the OML Annual Fall Conference.

9. Discuss with possible action on getting new railing at the Community Center.

10. Discuss with possible action on accepting one of the bids for the drainage with the REAP Grant.

11. Community Center Report with possible action.

12. Maintenance Report with possible action.

13. Fire department report.

A. Discuss with possible action on accepting the fire department report as given.

B. Board Member Comments

14. Bill Tilghman Report with possible action.

15. Clerk’s Report with possible action.

A. Discuss with possible action on suspending the Dollar General’s Trash Service.

B. Discuss with possible action on getting a new color copier from Don’s Copiers.

C. Discuss with possible action on doing an “open house” when the remodel gets completed.

D. Update on website with possible action. www.cromwellok.org

16. Discuss with possible action on setting a date for our annual Christmas Party and decide if we want to have a traditional party or do a Christmas Tree Lighting in the Park.

17. Discuss with possible action on raising the landfill rates. *See attachment from Central Disposal*

18. Discuss with possible action on transferring money from the General Fund to the Landfill Account due to several non-payments and suspended services.

19. Discuss with possible action on when to set trick or treat night for October.

20. New Business

21. Board Member Comments

22. Adjournment